How to Record Race Results with Optional Email to Crew

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How to Record Race Results with Optional Email to Crew

Post by admin » Mon Jul 01, 2019 7:37 am

Recording Race Results
Race results are easily entered on existing AI1EC calendar events. The easiest method is to open the calendar, find the event, and edit the event. The event could also be edited from the admin panel in WordPress by finding the event on the event list, then editing it there.

Assuming you are already logged in as the Skipper, do the following to edit an existing calendar event. In the example below, sample text is used to illustrate an entry.
  1. On the top menu, click on Calendar.
  2. Navigate forward or reverse using the left and right arrows as needed to have the event show on the page
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    expand-all.png (1.6 MiB) Viewed 113 times
  3. Mouse over the event and click on the Edit link that appears.
    mouse-over-edit.png
    mouse-over-edit.png (287.66 KiB) Viewed 113 times
  4. The Edit Event screen opens. Scroll down to display the section labeled Custom Fields
    custom-fields-results.png
    custom-fields-results.png (139.61 KiB) Viewed 113 times
  5. Custom Fields: Click the arrow on the Select dropdown, then click race_results. In the Value field type results (e.g. 1st, 3 of 8, etc.), then click the Add Custom Field button. If there is a link to the results on the web, repeat the procedure and select the custom field race_results_link. The full link is typed (or pasted) into the Value field. The race_results_link may be preloaded with a url to the results, but will not display until the race_results field is populated.
  6. If there are series results, the same procedure is used using the custom field names series_results and series_results_link. The series_results_link may be preloaded with a url to the results, but will not display until the series_results field is populated.
  7. Changes for custom fields are automatically saved when the Add Custom Field button is clicked.
  8. There is no need to click the blue Update button unless it is desired to email the results to the Crew. To send the results via email, scroll up and click the blue Update button on the right side. If Crew Emails are enabled, an immediate email is sent to crew members listed as Crew for that event.
The race results are displayed in multiple areas including:
  • On the main menu Race Results by Year under Boat
  • In the respective calendar entry when the event is opened
  • On the main menu Assignments under Crew, results are shown in the header for each event
  • On the main menu Edit Assignments by Event under Skipper, results are shown in the header for each event
  • In Crew emails that are sent if the Crew Email option is enabled
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