Feature Incorporated: Request second reminder time

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tomanddiana
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Feature Incorporated: Request second reminder time

Post by tomanddiana »

Can we have a second reminder time. We like to remind our crew of the up-coming regatta 7 days in advance and then remind them again at 24 hours. Thanks, Tom & Diana.
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admin
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Re: Request second reminder time

Post by admin »

This is a request that can be accommodated. What I propose is adding a long lead reminder dropdown in the Crew Manager Modify Settings page. This would enable a reminder to be automatically sent for events the selected number of days before the event. The default is 0 (none), so that existing sites are not impacted when the change is implemented.

The existing routine that checks once per hour for upcoming event reminders will also look to see if this new long lead reminder is set, and will send the reminder at the appropriate time if it is set.

The annotated picture below shows the area on the Modify Settings page where the dropdown will be added.
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admin
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Re: Feature Incorporated: Request second reminder time

Post by admin »

This feature was incorporated on Saturday 13 February. There is now an ability to select two times a reminder email is sent to crew in advance of an event. For those who do not desire the 2nd email reminder, no action is required. The program defaults to sending only the single email if no action is taken to enable the second reminder.

Scheduling event reminders is done as follows:
  1. Log in as Skipper on the boat website
  2. Mouse over Skipper on the menu and click on WordPress Admin
  3. On the left side WordPress Admin menu, mouse over Crew Manager and click on Modify Settings
  4. The Modify Settings page opens.
  5. Select the number of days in advance using the dropdown initially labeled Not Sent next to Reminder 1 to choose the desired number of days lead time. Once saved, this will display the saved selection in the future. This is the "Long Lead" reminder and may be left as Not Sent if no 2nd email reminder is desired.
  6. Next to Reminder 2 type number of hours prior to event a reminder should be sent. This defaults to 48 hours and is the "Normal" reminder that existed before the "Long Lead" reminder was added to Crew Manager.
  7. Scroll down and click the blue Save All Changes button.
Reminders will be automatically sent to crew scheduled for an event as set.
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reminder-email-settings.png
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