How to Record Race Results with Optional Email to Crew

[admin]

Recording Race Results
Race results are easily entered on existing AI1EC calendar events. The easiest method is to open the calendar, find the event, and edit the event. The event could also be edited from the admin panel in WordPress by finding the event on the event list, then editing it there.

Assuming you are already logged in as the Skipper, do the following to edit an existing calendar event. In the example below, sample text is used to illustrate an entry.

1. On the top menu, click on Calendar.
2. Navigate forward or reverse using the left and right arrows as needed to have the event show on the page

   

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3. Mouse over the event and click on the Edit link that appears.

   

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4. The Edit Event screen opens. Scroll down to display the section labeled Custom Fields

   

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5. Custom Fields: Click the arrow on the Select dropdown, then click race_results. In the Value field type results (e.g. 1st, 3 of 8, etc.), then click the Add Custom Field button. If there is a link to the results on the web, repeat the procedure and select the custom field race_results_link. The full link is typed (or pasted) into the Value field. The race_results_link may be preloaded with a url to the results, but will not display until the race_results field is populated.
6. If there are series results, the same procedure is used using the custom field names series_results and series_results_link. The series_results_link may be preloaded with a url to the results, but will not display until the series_results field is populated.
7. Changes for custom fields are automatically saved when the Add Custom Field button is clicked.
8. There is no need to click the blue Update button unless other changes were made to the event. To send the results via email, see the next post.

The race results are displayed in multiple areas including:

• On the main menu Race Results by Year under Boat
• In the respective calendar entry when the event is opened
• On the main menu Assignments under Crew, results are shown in the header for each event
• On the main menu Edit Assignments by Event under Skipper, results are shown in the header for each event
• In Crew emails that are sent if the Crew Email option is enabled

[admin]

An alternate method is provided to enter results under the Boat, Results section of the menu. When the Skipper is logged in, the menu item under Boat is renamed to Results & Results Entry. Results may be entered and updated from this screen, along with the ability to email any results by clicking a dropdown in the right column.

The picture below shows the revised menu that the Skipper will see when logged in, and the revised Results display with extra columns and features only available to the Skipper who is logged in.