Assign Crew to Positions Automatically

Enable / Disable Automatically Assign Crew to Positions

When enabled by the Skipper, Crew may be automatically assigned to a position when they initially set their availability for an event. This does not retroactively change positions for any Crew who have already set availability.  It only assigns positions if crew change their availability for events not previously set, subsequent to when auto assign has been enabled. The Skipper may individually change any crew auto assigned a position to another position on an event by event basis (e.g. auto assigned position of Headsail Trimmer may be changed to Pit for a single event).

The auto assign crew feature is available on all sites but defaults to disabled (no auto assignments).  When enabled, anytime a crew member sets their initial availability to Yes or Maybe, they will be automatically assigned the position Crew, or any position the Skipper may set for an individual. It is also possible to select Do Not Auto Assign for any crew member. The auto assignment only occurs the first time a crew member sets availability for a particular event. If additional crew are added to the site after these settings are saved, return to the Auto Assign Crew tab and update the positions for the additional crew so they may also be auto assigned.

1. Select WordPress Admin from the Skipper Menu
2. On the Crew Manager Dashboard click the blue bar labeled Crew Manager Auto Assign Crew
   
   
3. By default the Disable radio button is selected.  Disable means that Crew will not be automatically assigned to a position when they initially set availability for an event.  The context sensitive directions are provided on the right side.
   
4. Clicking the Enable radio button changes the setting and displays a Crew list with default position dropdowns.  These dropdowns may be individually selected to choose the default auto assigned position for that individual.  The position Do Not Auto Assign may be selected for any individual to prevent auto assignment.

   

5. When all selections have been made, click the blue Update Auto Assign Crew button to save the changes.
   

   Note:  If additional crew are added to the site at a later date, the auto assign settings must be updated to include any added crew members or they will not be auto assigned. This may be done by the Skipper or Admin on the individual user’s profile, or on the Crew Roster page.