Crew Availability & Position Assignment

View the entire season to display all events with my availability, my crew positions and my assignments. Change my availability & make comments for each event if logged in.

There are multiple ways to view the entire season and set availability:

  1. Calendar on desktop menu or the calendar icon on the phone
  2. Availability on desktop menu Crew → Availability, or the availability icon on the phone
  3. Assignments – on desktop menu Crew → Assignments, or the assignments icon on the phone

Calendar

  • Click Calendar on desktop menu or the calendar icon on the phone to display the next 10 events
  • Using the    <   Month Year    >   buttons at the top of the calendar you may advance or go back 10 events with the arrow keys or go to a particular date using the  Month Year  button.
  • Click  +  on the right to expand a particular event and see the details, then click  Read More→   if you want to see additional information
  • Click  + Expand All    at the top to expand all the events at once
  • If not logged in you may click the  Login to Update  button displayed on each event. Once logged in, this is replaced by the  Submit Availability Change  button.
  • You may change your availability to Yes, No or Maybe using the availability dropdown if logged in.  
  • You may provide a comment in the field next to the Availability.  Use it to provide relevant info such as “may arrive late from work” or “I’ll bring rum”.
  • Click the  Submit Availability Change  button. The screen refreshes and the Skipper is notified automatically with any changes made.
  • Clicking the  Compose SMS Text to Crew  button on phones to initiate an SMS text message. This opens the phone text messaging application, prepopulated with the mobile numbers for event crew scheduled.
  • You may change from the Agenda list view to a Monthly calendar view by clicking the # Month  button at the top right of the Agenda list

Calendar – Desktop Display with Event Expanded

Calendar – Phone Display

Calendar – Phone Display Event Opened

Availability

  • Click down arrow on Crew then click Availability or the availability icon on phone
  • If not logged in, screen prompts to log in with a direct link
  • The current year season is displayed by event. To select a different year, click the year dropdown and the screen auto updates. Optionally click on the Categories & Tags dropdowns to filter events
  • You may change your availability to Yes, No or Maybe for all events at once using the Set All Availability selector at the top of the column, then may edit individual events and enter comments by event before submitting if logged in.
  • You may provide a comment in the field next to the Availability.  Use it to provide relevant info such as “may arrive late from work” or “I’ll bring rum”.
  • Click the floating  Submit Changes  button.
  • The screen refreshes and the Skipper is notified automatically with any changes made

Availability – Desktop Display

Availability – Phone Display

Assignments

  • Click down arrow on Crew then click Assignments or the assignments icon on phone
  • If not logged in, screen prompts to log in with a direct link
  • The current year season is displayed by event with a list of all crew responses and associated positions with any assignments made. To select a different year, click the year dropdown and the screen auto updates. Optionally click on the Categories & Tags dropdowns to filter events
  • You may change your availability for each event to Yes, No or Maybe and enter comments by event before submitting
  • You may change your availability to Yes, No or Maybe using the availability dropdown if logged in.  
  • You may provide a comment in the field next to the Availability.  Use it to provide relevant info such as “may arrive late from work” or “I’ll bring rum”.
  • Click the floating  Submit Changes  button to record multiple changes simultaneously
  • The screen refreshes and the Skipper is notified automatically with any changes made

Assignments – Desktop Display

Assignments – Phone Display

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